Advanced skills: While most employers did not require the following skills, multiple job listings included them as preferred. Reliability and attention to detail are also important traits. In today’s highly technical world, a Document Controller has the responsibility of managing documents and using document management software both for organizational purposes as well as privacy purposes (as needed). The responsibilities and duties section is the most important part of the job description. Scrupulously evaluated and validated all documents to enable document control. 7) Create Document Control and correspondence folders for individual projects. Teaming up with other documentation groups. They control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or … Here are 6 major tasks the a document controller must do. Prepare and submit transmittal: The transmittal that a document controller shall prepare are for shop drawing, material submittal, inspection request, method statement including ITP and checklist, pre-qualification, letter and specification when a project is a design and construct. In large organizations they may oversee a staff of document specialists and be responsible for training them on the documents and systems in place. This Role Often Involves Working To Deadlines And Ensuring That All Departments Of The Organisation Are Following The Same Procedures With Regards To Documents, Discover businesses, people, places and things in and outside Nigeria. A Document Controller should be highly organized and work well in fast-paced environments. Responsibilities A document controller sends, receives, distributes and tracks documents. Job Description Document control clerks categorize, file and retrieve documents using specific classification and organization systems. © 2021 Job Hero Limited. Document Controllers may work as part of a documents team or may be the sole individual responsible for the organization’s documentation services. Sound knowledge in the use of web-based tools, MS Outlook, WORD, Excel and PowerPoint. These descriptions are living documents and include task, duty, and responsibility lists, qualifications, reporting relationships and titles, and dates of creation and/or revision. 9) Ensure all templates used with the department conform to the Company standard. Document Controller responsibilities and duties. Proficiency in leading teams across fast paced manufacturing sector. Use this template to build an effective and informative Controller job description with required skills, education and responsibilities. Document Controller Job Description: Duties, Future, and Salary Businesses create and use a plethora of documents that need to be appropriately organized, stored, and retrieved. PROJECTS DOCUMENT CONTROLLER Project Department Role purpose: To manage all technical documentation flow of the engineering, project management and construction staff in order to ensure documents control within Company standards and common engineering practices. Most Document Controllers will perform some type of document storage duties. Document Controller Duties/Functions/Responsibilities develop and implement processes related to document control and management. Document Controller job title You could be sorting electronic or hard copies of project documentation and producing reports based on this. Requirements and Responsibilities Documentation Clerk is responsible for clerical duties related to the maintenance of technical documentation. The Clinical Documentation Improvement Specialist’s Handbook – A handbook for Document Controllers working in clinical settings with medical records. A good job description attracts the most qualified candidates. The responsibilities and duties section is the most important part of the job description. Remember: have a look at the Job Description of a Document Controller article, for a more in-depth description. This may involve scanning documents, copying documents, physically or electronically filing documents, organizing documents and ensuring documents are saved and safeguarded from theft or destruction. Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. American Association of Professional Coders, International Association of Administrative Professionals, Proficient in computer software programs such as, word processors, spreadsheet programs, and database systems. Clerks … Maintain the files and control logs as required by the project. Some of the jobs titles that a document controller could grow into are director of operations or operations manager. Document Controllers also handle the retrieval of documents either as directed by employees or clients. Responsibilities: Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the employee reports to. Being a Documentation Clerk requires a high school diploma or its equivalent. 1. Facilitated submission of all documents to respective departments through regular audits on corporate documents. There are some helpful and informational resources available on the Web for those interested in working in Document Controller. Implemented submission of all documents within time and quality parameters. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. There may be a records request system in place in which the Document Controller receives requests, logs the requests in a database system and then provides the requested materials or it may be more informal. Their communication skills should be excellent and they must be able to multitask. Their typical activities include: Numbering & identification of documents Quality & compliance checks on documents Ensured adherence to established operating procedures during documents submission. Controller Job Responsibilities: Maximizes return on financial assets by establishing financial policies, procedures, controls, and reporting systems. 10) Ad hoc duties as required to … A document controller is responsible for the timely, accurate and efficient preparation and management of documents. The Bureau of Labor Statistics does not report specifically on Document Controllers, they do however project Medical Records and Health Information Technicians to see a job growth rate of 15 percent through 2024. Document Manager – This UK-based magazine is designed for those working in document management professions. However the system is setup, Document Controllers must be able to quickly and efficiently retrieve documents and data when needed. what does a document controller do? You can modify the requirements and responsibilities given in this template according to the specific need of your company. Completes tracking, logging, updating and version control of technical documents according to business standards. It will create about 29,000 jobs in these fields during this period. As a document controller, you will be in charge of all controlled documents for our company, making sure everyone is on the same page when they need to be. 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